[提示词] 14 Prompts for Efficient HR and Human Resources Work

Before we begin, let's clarify one thing: no ChatGPT, no AI can solve interpersonal issues, cultivate workplace culture, and help handle crises such as a pandemic the way HR professionals can.
In fact, OpenAI's ChatGPT says the same thing!

1. Automate all writing work!

We have to say, the free tool ChatGPT can definitely make HR professionals' lives easier, just as it does for marketers, content creators, and SEO experts. You just need to understand these prompts correctly! You can complete in just a few minutes many things that originally took hours.

Create a job description for a recruitment position
Create a job description for [公司名称]'s [职务]. The ideal candidate should have [要求/资格]. They will be responsible for [职责/关键任务]
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For company-wide announcements
Create an email template for a company-wide announcement. The content of this announcement is [公告主题]. The email should include [关键信息/详细信息] and [号召性用语/后续步骤]. The email's tone should be [语气/风格], and it should be sent to [受众/收件人]
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Edit notification content for candidates
Create an email template/WeChat content for recruiters to send to candidates. The email should be sent at [实例] and include [信息/详细信息]. The email's tone should be [语气/风格], and it should be sent to [候选人姓名]

You can go a step further and use ChatGPT to create email sequences for ongoing engagement with people such as new employees or candidates.

Create a series of emails to engage with [类型的员工] on [说出场合/情况]. The series should include [电子邮件数量] emails, each email should have the subject [主题]. The emails' tone should be [语气/风格], and they should be sent to [受众/收件人]. Each email should include [关键信息/详细信息] and [号召性用语/后续步骤].
Additional tip: The more detailed your description of what you want, the better the results ChatGPT can generate for you.

2. Check content for grammar, spelling... and inclusivity!

Run your documents through ChatGPT to check for language, grammar, spelling, and punctuation errors, and even change the tone of communication.

Proofread content
Check this copy for grammar, spelling, and punctuation. Change the communication tone to [语气/风格]: [添加 URL 或文本]

You can go a step further and check your language for bias.

Check for bias
Check this page: [添加文本或 URL] for inclusive language. Flag any bias based on gender, race, age, sexual orientation, etc. And rewrite the copy so that it is inclusive and unbiased.

I came across an interesting example where an HR department used AI to eliminate unconscious bias in the interview process. The company used language processing tools to analyze the content of job interviews and flag any biased language or behavior. This enabled the company to identify areas for improvement and develop fairer and more just hiring practices.

Summarize a document
Can you summarize this page: [添加 URL 或复制文本] and provide the important ideas to me in bullet points.

3. Prepare for difficult conversations with ChatGPT

If there is one team in an organization that has to have difficult conversations day in and day out, it must be the HR team. You don't know what you'll encounter, and even the best of us can sometimes use some preparation.
ChatGPT can help you role-play difficult conversations, provide you with questions you might be asked, and even evaluate how you handle the issues.

Role-play a conversation
Let's role-play. You are [XXXX]. I am your [XXXXXX]. [建立上下文 - 对话的内容]. Ask me the questions [人力资源主管] is most likely to ask, and give me feedback at the end of the conversation.
Let talent in different positions talk with you; you don't need to set the conversation content. It will help you exhaust the possible questions and plan for unknown questions.

4. Create and compare HR solutions

This includes evaluating compensation, onboarding, or performance management, etc. ChatGPT can generate comparison tables to make your evaluation easier and simpler.

For HR solution evaluation
Create/compare a table to evaluate the features, pricing, ease of use, customer support, and customer ratings of [产品 1], [产品 2], and [产品 3]

5. Generate checklists, surveys, and interview questions
Onboarding checklists, candidate interview question banks, and survey questions—whatever you can think of (if you can describe it well!), ChatGPT can generate for you.

Create a task checklist
You work in the HR department of a global [行业] company with [多少个员工人数]. Now create a checklist for [添加情况]‍

Interview questions
You work in HR. Now generate [问题数量] interview questions for the [职位] position to assess [技能组 1], [技能组 2], [技能组 3]‍

Survey questions
You work in HR. Generate a [问题数量]-question survey to collect employee feedback on [描述您需要反馈的内容]. For example: workplace culture]. Avoid leading questions, loaded questions, and double-barreled questions. Also, do not use absolutes in the questions.

Of course, be careful when using ChatGPT

Caroline Reidy, managing director of The HR Suite, pointed out that generative AI also has drawbacks and that it is very important to proceed with caution. "Programs like ChatGPT have shown a tendency to make up answers, and there is inherent bias in the systems. Until these platforms can learn from a more diverse data pool and are proven to be more reliable, I won't use them."

The recent data leak at Samsung, in which some employees accidentally shared confidential information on ChatGPT, is another reason we need to be extremely careful when using this tool in the workplace. HR professionals in particular should avoid exposing PII data to AI models.

Not everything ChatGPT generates is 100% accurate. With these considerations in mind, if used properly, there is a lot you can do with this tool. The prompts above are just a start, as people are discovering more and more ways to make work easier and more efficient.

For example, you can also do more high-end things—things that used to require very experienced and talented people—and now you can do them with a single sentence.

Organizational structure design
I want you to pretend to be a consultant who helps with organizational design. Specifically, I want you to brainstorm and come up with 5 or more examples of consistent job title naming terms so that I can use them in our 2,000-person organization.

Summarize values
I want you to pretend you are a consultant to my organization. We hired you to identify similarities between our stated values and those of our banking peers. Can you review them and let me know where our values are most unique? Please refer to words and phrases in the document to illustrate your points.